Source: guru99.com

What is an Infotype?

What is a Infotype? A SAP Infotype is an information unit used to store employee relevant data required for administration purposes.
It has a 4 digit-code and a related name. It stores similar data into one screen.
For example, Personal Data (Infotype 0002) stores the employee's personal data (i.e., first name, last name, birth date, marital status).

Every SAP infotype has fields for which data needs to be entered. There are two types of fields:
Number ranges for infotypes have been pre-determined by SAP. They are as followed:

• HR/Payroll Data = Infotype 0000 to 0999
• Organizational Data = Infotype 1000 to 1999
• Time Data = Infotype 2000 to 2999

Authorization to access SAP HR Master Data can be defined at the infotype level. Therefore, SAP users can be given access only to the employees' information relevant for their position, allowing appropriate level of security to be maintained for confidential personnel information.

Infotypes Sub-Types

Some infotypes are divided in different groups linked to the same theme.These groups are called subtypes. "Permanent Residence" and "Emergency Address" are subtypes of the Infotype 0006 (Addresses).

Infotype Periods

Infotypes are maintained according to

specific validity dates : start and end dates

. which allows to maintain an employee's data history. When you update an employee's data, the previous data is most likely automatically time-delimited. As a result, an employee can have

many records for one infotype

, with

different validity periods.

guru99.com

Create, Change, Copy, Delete, Overview using PA30, PA20

3-4 minutes

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In this tutorial, we will learn:
How to Create an Infotype
How to Display an Infotype
How to Change an Infotype
How to Copy an Infotype
How to Delete an Infotype
How to Display Overview of an Infotype

How to create an Infotype

Step 1) In the SAP command prompt , Enter transaction PA30

Step 2) In the next SAP screen,

1. Enter the Personnel number
2. Click the Enter Button

1. Select the relevant Tab to view related Infotypes.
2. Select the Infotype you wish to create a new record.

Step 3) Click the create button

Step 4) In the next SAP screen,

1. Enter the Start and End dates for your new record.
2. Enter data in the fields. Make sure you enter data for the mandatory fields atleast

Step 5) Click the save button.

Record is created!

How to Display an Infotype

Step 1) To display an infotype in SAP , you can either use transaction PA30 or PA20.
Step 2) In the SAP command prompt ,

 

1. Enter transaction PA20.
2. Click Enter Button

Step 3) In the next SAP screen,
 

1. Enter the Personnel Number
2. Click the Enter Button

1. Select the relevant Tab to view related Infotypes.
2. Highlight the Infotype you wish to display.

Step 4) Click the Display button

Step 5) The Infotype is displayed. Notice , SAP will gray out all fields and no fields can be changed.
 

How to Change an Infotype

Step 1) To display an infotype in SAP , you can either use transaction PA30 or PA20.
Step 2) In the SAP command prompt , Enter transaction PA30

 
Step 3) In the next SAP screen,
 

1. Enter the Personnel number
2. Click the Enter Button

1. Select the relevant Tab to view related Infotypes.
2. Select the Infotype you wish to change.

Step 4) Click the change button

Step 5) In the next SAP screen,

1. Maintain any changes to the existing Infotype fields.

Step 6) Click the save button.

Record is changed!

How to Copy an Infotype

Step 1) In the SAP command prompt , Enter transaction PA30
 

Step 2) In the next SAP screen,
 

1. Enter the Personnel number
2. Click the Enter Button

1. Select the relevant Tab to view related Infotypes.
2. Select the Infotype you wish to copy.

Step 3) Click the copy button

Step 4) In the next SAP screen,
 

1. Maintain the dates to specify validity of new record
2. Specify any changes to the new record.

Step 5) Click the save button.

Record is copied!

How to Delete an Infotype

Step 1) In the SAP command prompt , Enter transaction PA30

Step 2) In the next SAP screen,

1. Enter the Personnel number
2. Click the Enter Button

1. Select the relevant Tab to view related Infotypes.
2. Select the Infotype you wish to delete.

Step 3) Click the delete button

Step 4) In the next SAP screen,

1. Click the delete button again

Step 5) Click the Enter Button
Record is deleted!

How to Display Overview of an Infotype

Step 1) In the SAP command prompt , Enter transaction PA30

Step 2) In the next SAP screen,

1. Enter the Personnel number
2. Click the Enter Button

1. Select the relevant Tab to view related Infotypes.
2. Select the Infotype you wish to see overview of.

Step 3) Select the period of Overview

Step 4) Click the Overview Button

Step 5) The next SAP screen gives you an overview of records for the infotype. (in this case IT14)