Enterprise Structure SAP HCM Configuration End-to-End with Screen shots for Freshers

How to Create a Company in SAP | Define Company in SAP FICO - SAP Training Tutorials

The following tutorial guides you how to define or create a company in SAP step by step with screen shots. Let us discuss briefly about company.

About Company in SAP:- Company is the organizational unit for which individual financial statements can be drawn according to the relevant commercial law. A company can comprise of one or more company codes. A Company has local currencies in which its transactions are recorded. All company codes within a company must use the same transaction Chart of accounts and the same Fiscal Year. Creation of company in sap is optional.

SAP Tutorials

Path to Define Company in SAP :-  
SAP IMG Path: – SPRO –> Implementation Guide for R/3 Customizing (IMG)  –> Enterprise Structure –> Definition –> Financial Accounting  –> Define Company
Transaction code to “Define Company in SAP” :- OX15

Steps for creation of a Company: –  

 Step 1 :-  Enter Transaction Code SPRO in the commend field and press enter on the Keyboard




Step 2 :- Next Customizing execute project screen select SAP Reference IMG



Step 3 :- After Selecting SAP Reference IMG, a new screen IMG Path will be displayed. Select  

Define company execute icon for creating a company

Next Screen will be displayed after selecting the define company execute icon



Step 4:– Now Select New entries icon to create a new company and enter the company details




The following details are to be entered for creating a new company

1. Enter 6 character alphanumeric code key that represents the group of company
2. Enter name of your company.
3. In the Detailed information update the address – Street name, PO Box#, Postal code, City.
4. Enter Country Code of the company
5. Enter language key
6. Enter local currency for the company (also known as Company code currency)
7. Click on Save icon or CTRL+S after updating the required information,

   How to Create a Company in SAP | Define Company in SAP FICO - SAP Training Tutorials

   The following tutorial guides you how to define or create a company in SAP step by step with screen shots. Let us discuss briefly about company.
   About Company in SAP:- Company is the organizational unit for which individual financial statements can be drawn according to the relevant commercial law. A company can comprise of one or more company codes. A Company has local currencies in which its transactions are recorded. All company codes within a company must use the same transaction Chart of accounts and the same Fiscal Year. Creation of company in sap is optional.
   
   SAP Tutorials
   Path to Define Company in SAP :-  
   SAP IMG Path: – SPRO –> Implementation Guide for R/3 Customizing (IMG)  –> Enterprise Structure –> Definition –> Financial Accounting  –> Define Company
   Transaction code to “Define Company in SAP” :- OX15
   

   Steps for creation of a Company: –  

   Step 1 :-  Enter Transaction Code SPRO in the commend field and press enter on the Keyboard
   
8. 
   Step 2 :- Next Customizing execute project screen select SAP Reference IMG
   
9. 
   Step 3 :- After Selecting SAP Reference IMG, a new screen IMG Path will be displayed. 
10. Select Define company execute icon for creating a company
    
    Next Screen will be displayed after selecting the define company execute icon
    
11. 
    Step 4:– Now Select New entries icon to create a new company and enter the company details
    
    
    The following details are to be entered for creating a new company
12. Enter 6 character alphanumeric code key that represents the group of company
13. Enter name of your company.
14. In the Detailed information update the address – Street name, PO Box#, Postal code, City.
15. Enter Country Code of the company
16. Enter language key
17. Enter local currency for the company (also known as Company code currency)
18. Click on Save icon or CTRL+S after updating the required information

H99CWTR0: Tips for using Wage type reporter in SAP

The wage type reporter is one of most used reports in Payroll, which helps us to pull out data from RT for an Employee or group of Employees for a particular selection and for a period of our selection.

In the following sections we will discuss about this very useful report.

What is this Program? The program is ; H99CWTR0, which we can run from se38.

The user menu path to access this report is :
S_PH9_46000172 – Canada -> Info system -> Payroll results -> Wage type reporter.

As we see, the tcode looks cryptic, so its better to remember the Program name and run it from se38 screen.

Now how to use this report?

We can create this report for a variety of selection of objects.


It can be even action type and action reasons.

Generally we use for Comp code, PA, PSA, EE group, EE sub group, payroll area  etc.
The next section which is useful is : Period Interval 
We define the period for which we need the data to be extracted from RT.
Here we can extract data for regular and off-cycle payroll periods.
In this section, we can also compare payroll results of two different payroll period.



The next section is : Other selections.

In this section, we define the wage types we need to extract and the objects we need as part of output report.


In the above example, I want the PERNR to be displayed in the report, so I selected Personnel number.

Last section of the report is : Output.


We can use excel, sap list viewer or our own customised ALV Variant. The best way is to use your own variant, with all the required columns as per your requirement.

Once all the entries are done, we can run the report and the report will be produced, some what like the following format.

……………………………………………………………………………………………………………………………………………………………………..

PY_TM: Some Insanely useful reports

In Payroll and Time management modules of SAP, we have few reports which are very useful. Those are so useful that we find them useful almost every day in our consulting Careers. I thought to group them together into one place, so that consultants can get a complete view of them.

1. RPDASC00
This report lists all the PCRs and schemas .
This Report lists the entries in tables T52C0 and T52C5 according to the set parameters.


2. RPUCTF00
This report locks/ unlocks the attributes of the PCR. If the PCR is locked, this report is used to unlock the PCR.

The editor lock is set (X) or cancelled (SPACE) for the selected schemas and personnel calculation rules.

3. RPUCTJ00
This report is used to display PCRs, those are not used in Schema.


4. RPUCTX00
This report is used to copy PCRs from one client to other.


5. RPDLGA20
This report is used to find the wage type characteristics of primary and secondary wage types.

……………………………………………………

Solution - Dump CONVT_NO_NUMBER occurred during table conversion

Prerequisites

As you already known that, it is necessary to perform table conversion via SE14->"activate and adjust database (save data)" if the table cannot be adjusted directly using database SQL statement. For detailed information about table conversion, you can refer to wiki page

http://wiki.sdn.sap.com/wiki/display/ABAP/Table+Conversion+-+Frequently+Asked+Questions

Symptom

You changed dat type for one table field from CHAR to DEC which triggered table conversion via SE11.
before change:


After change:


However Dump CONVT_NO_NUMBER occured during table conversion. table conversion stopped at step 5 in SE14:

Reason

Data type from CHAR to DEC triggered table conversion. But because the field value contained characters which could not be converted to digital, dump CONVT_NO_NUMBER occured.

There were three entries in table ZTEST before conversion. The first entry contain value "123WET" for field F3 which was changed from CHAR to DEC. However "123WET" cannot be converted to number, so table conversion failed.

Solution

When such dump occured during table conversion, The field value and the corresponding entry that cannot be converted can be found in dump file


< WA> contain the complete key value for this entry.
You can also found the corresponding entry by running select SQL statement on database level:
select * from QCMZTEST where F3 = '123WET';
You can update the entry using Update SQL statement:
update QCMZTEST set F3 = '123456' where F3 = '123WET';
After that, go to SE14 to continue the conversion by clicking "continue adjustment".

How to use dynamic variables in the variants?

SAP users must be running number of reports on a daily basis. There are number of selection parameters like dates and periods etc. are to be entered. Every time, entering these values must be cumbersome task. However, following small trick would let the system dynamically select the dates based on the values maintained in the variable of the variant.

Would like to run this report on a daily basis, however, the open items (open at key date) has to be dynamically changed when running, we can create variant with dynamic variables. Click on “save” button.

Give Name and Description and Variant Name.

Now this field we are expecting the system should calculate the date dynamically when running on each day.

For Dynamic Variables, SAP has provided some standard variables, we can use them. Select “D” for this purpose.

The above are the standard variables created by SAP for this purpose. Now for this purpose, I am selecting Current Date. Anything beyond these standard variables, we may have to create customized variables.

I am selecting “Current Date” for this purpose.

Click on save button

You can please see the dynamic variant.

For example, if we schedule this job to run on a daily basis, the system would dynamically take the “Current Date” into “Open at Key Date” Field and run the report.

How to view depreciation simulation for future number of years

SAP Path	SAP Easy Access à SAP Menu à Accounting à Financial Accounting à Fixed Assets à Information System à Depreciation Forecast à Depreciation on Capitalized Assets (Depreciation Simulation)
SAP Transaction Code	S_ALR_87012936

Introduction

This report gives the depreciation simulation for future years by asset wise. There are also options in order to get the depreciation on monthly, quarterly and yearly basis. The is very useful report for the teams working in Fixed Assets area in order to report the simulated depreciation figures for future number of years.

Enter Selection Parameters

Field Name	Description
Company Code	Company in which the report is required to be executed
Report Date	Last working day of the future year
Display Variant	Select 1_SAP_1_LINE (which is more convenient for output display)
Summary Report	Optional – Select this box only if intend to display the balances for Summary per asset class

Click on  "Explode" button in order to expand the selection screen details.

Field Name	Description
List Assets	This will show the list of details by asset
Evaluation Period	This will evaluation the simulation by period

Click on Execute Button

However, the above report showing the output data without columns optimized and limited up to few years.

From the menu bar, select: Settings à Optimize Column Width

The above report is now showing with column with optimized. However, still the depreciation simulation up to 2020 is not included in the report.

Now, we need to change our layout in order to bring those fields into the report.

Change the Layout (Ctrl+F8)

Now the proposed depreciation values for the future years are available in the report. Please note that this report not only brings the depreciation values, it can also bring the APC values and Net Book Values for the future years. However, the layout needs to be accordingly changed and include the fields that required to be shown in the output for reporting purpose. 

How to download Batch Input Session Log?

There is always a requirement to download the Batch Input Session Log, but always people are roaming around how to download it. This log is particularly required when huge number of records are being posted / created through SM35 and some of the records are failed. We can see the log on the screen showing which number record is being failed, but do not know if there is any way that this log can be downloaded to a spread sheet. Even most of the consultants may not aware how this can be done. However, it is a small navigation tip helps to download this whole log.  

Now go to SM35 and select your batch job.

Click on "Log" button. (From the top 4th button from the left)

You will have the following log overview screen.

Select the log overview line and click on “Display” button.

You will have the log details as follows:

Now click on “Print” button

Now the log will shown in a report form as shown below:

You can now download the file from the menu, select: System

 List  Save  Local file as shown below:

Select “Spreadsheet” option and download to the required location on your computer.

Many consultants think that this is very easy to download. But, in reality, I asked number of times to many consultants, however, they have no clue how to download it. Hope this tip would surely be helpful.

How to bring back different download options from SAP to Excel?

There is an option that number of list reports (for example S_ALR_87009712) can be downloaded into excel. When we are exporting such reports to excel, you will find a check box called “Always use selected format”. Once you have selected this check box, then this will be saved in the buffer for that user. The user will miss an option to download the report in other available formats. There is no clue how this can be cancelled. Following tip would help you bring back the available option (provided you have sufficient authorisation). Otherwise, you will need to contact the users who have the authorisation to do this for you.

You will have different options how you can download your report into excel file. However, there is a check box called “Always Use Selected Format”. If you have inadvertently selected this check box, from the next time, the report can only be selected with said following excel format that you have selected. Other options are not available in future and the report will be downloaded in default way to this format. Furthermore, the system will not give you any popup to select other options.

In such cases, there is an option to delete the “Always Use Selected Format” entries that are buffered, so that next time when you are downloading, as usual, the system will give you a pop up to select the relevant option. For doing this, you should have access to transaction codes SE38 or SA38

transaction codes (mostly given to the developers only). If you do not have access or unable to get the access, you should request the users / consultants who have access to delete the buffered entries for your user ID.

You need to go to transaction code SA38.

Please enter the program name “SALV_BS_ADMIN_MAINTAIN”

Click on “Execute” button

Please select “Delete” if you want to deleted “Change” in order to “Change” the buffer entries. It is preferred to selected “Delete” button, as we are intended to delete the buffer entries already saved. Pleas enter the Client Name and User Name in the “General Data Selection” In “ALV Data” context area, please keep as defaulted.

You will get an information box as shown above, click on “OK” (Green Tick Mark)

Please select the entry and click on “delete” button.

You will get the following pop-up box, please click on “Y” for “yes”

You will get a message as mentioned below:

*Action successfully completed"

Now again when you go back to the report in order to export the line items to excel, you will get your pop-up back in order select the required download excel option.